Under the supervision of the ADG/Regional Representative and the functional guidance of AFDS, the incumbent supervises and coordinates the
operation of the Unit providing a full range of activities that include administration, information technology, budget, programming and planning and
financial services in support of FAO’s regular and other programmes carried out in the region as well as support the Regional Conferences.
Specifically to:
• advise the ADG/RR in the preparation/formulation of FAO’s regional programme of work and budget and that these are in line with RLC work
plans and in compliance with the approved Programme of Work;
• advise the ADG/RR in the general administration of the Regional Office;
• provide guidance, performance evaluation and supervision to relevant staff;
• support the Shared Services Centre (SSC) hub in administrative matters;
• monitor availability of funds for RP programme and field projects; oversee preparation, monitoring and revision of Regional Office budget;
ensure that financial commitments, expenditures and periodic budgetary reports are controlled and in line within established limits;
• identify operational, administrative and other constraints which may affect programme implementation and propose solutions to improve
quality, timeliness, cost effectiveness;
• ensure the maintenance of a reliable IT infrastructure and strategy for the Regional Office;
• support the Regional Conference, World Food Day celebrations, and other important meetings;
• liaise with HQ units to resolve complex issues and with the Internal and External Auditors; prepare management replies to audit observations
and queries, liaise with other UN agencies in Santiago on common services and participate in UN OMT meetings;
• ensure the maintenance of the office premises and space requirements; ensure that premises have adequate security and are MOSS and EMOSS
compliant;
• provide advice and support to the Sub-regional Offices, FAO Countries and Liaison offices in the Region;
• perform other related duties as required.